Technical office of the property
During major EPC design activities, One Hub Energy will conduct a thorough review and validation of all engineering work, from the initial construction engineering package to the Provisional Acceptance Certificate (PAC). The main activities are:
- Compliance review: Ensure that EPC construction engineering deliverables adhere to market standards, comply with all regulations applicable to the project (including Grid, IEC and local standards), meet minimum technical specifications and are cost optimized.
- Guidance on supply contracts and warranties: Provide advice and assistance regarding supply contracts and equipment warranties.
- Review of design variations: Evaluate all design variations issued by the EPC contractor during the construction phase.
- Documentation approval process: Establish a system for review and approval of documentation submitted by the contractor as required.
- Construction documentation control: Manage the documentation issued for construction by the contractor within the Virtual Data Room (VDR) and a document transmission protocol.
- As-Built Documentation: Review and approve delivered documentation, ensuring control of As-Built documentation and any other final documentation within the VDR.
2. Construction monitoring and supervision services
During the construction phase of the project, the EPC contractor's performance will be closely reviewed. The main responsibility of One Hub Energy personnel during this phase will be to coordinate and monitor the progress of the construction work.
- Construction supervision services: To ensure compliance with the technical design, specifications and schedule of the project during its execution.
- On-site presence: Provide a permanent on-site presence or conduct weekly visits, with all related costs (per diem, transportation and accommodation) covered.
- On-site inspections: Conduct periodic inspections of the works to validate the progress made by the EPC contractor.
- Progress Reports: Preparation of weekly and monthly progress reports including project schedule assessments, construction quality assessments, changes and tracking of defined construction KPIs. The report template and scope of the report will be mutually agreed with the client.
- Participation in meetings: Attend site and other relevant meetings as deemed necessary by the client, and promptly communicate any urgent issues that may arise.
Supervision and quality control
The objective is to support the quality control and quality assurance of all activities during the construction phase. The main activities include coordination, supervision, documentation review and approval of the EPC contractor's QA/QC processes.
- Quality Supervision and Control: Review and verification of the contractor's quality assurance/quality control (QA/QC) plan or program.
- Compliance verification: Confirm that the EPC contractor and its subcontractors perform their activities correctly and in accordance with QA/QC procedures and requirements.
- QA/QC Testing and Inspections: Ensure that the EPC Contractor and its subcontractors perform all required QA/QC testing and inspections as outlined in the QA/QC plan and other project documentation.
- On-site presence: Provide a permanent on-site presence or conduct weekly visits, with all related costs (per diem, transportation and accommodation) covered.
- Construction Quality Reporting: Monitor construction quality, QA/QC program compliance and updates to relevant quality documentation such as inspection protocols / reports, material receipts, NCR, etc. The report will be integrated into the construction monitoring progress report.
- Participation in meetings: Attend site meetings and any other meetings deemed necessary by the client, and promptly communicate any urgent issues that may arise.
4. Optional project manager
Ensures that the project complies with legal, technical and safety regulations, acting as technical authority throughout the construction process:
- Project Management: Oversees the approved construction project within the framework of administrative permits, including additional modifications. Ensures that the construction process follows approved plans, safety standards and material specifications, and inspects progress at various stages of construction.
- Final Work Certificate: Sign the Final Work Certificate.
- Change coordination: Manage any design or scope changes throughout the project.
5. Health and Safety Coordination
Ensures compliance with all safety measures during the planning and execution of construction projects. This function is essential to prevent accidents and ensure a safe working environment. This function is legally mandatory for construction projects in Spain, ensuring compliance with local health and safety regulations (Royal Decree 1627/1997).
- Approval of the health and safety plan: Approve the health and safety plan prepared by the contractor(s) and validate that it meets all regulatory requirements and is properly implemented.
- Risk assessments: Conducting risk assessments before and during the project, identifying potential hazards and proposing prevention and control measures.
- Coordination of preventive activities: Ensure that all companies and subcontractors involved in the project follow the established safety guidelines.
- Compliance monitoring: Ensure that all workers, equipment and processes comply with applicable occupational health and safety regulations.
- Training and safety sessions: Organization and conduct of health and safety training sessions for workers, ensuring that they are informed and prepared to prevent accidents.
- Site access control: Implement access control measures to allow entry only to duly authorized personnel.
- Incident Book Management: Keeping and recording incidents in the Incident Book and notifying the competent health and safety authority of any incident.
- Advice in the event of an accident: Provide guidance on measures to be taken in the event of an accident, as well as during inspections and actions carried out by the competent health and safety authority.
- Coordination of safety and health meetings: Facilitate meetings with the designated safety and health representatives for each contractor or subcontractor on site.
6. Environmental monitoring management
Ensures that the project complies with environmental regulations and sustainability practices. The main objective is to confirm that the requirements of the environmental authorities are met during construction, operation and decommissioning of projects.
- Periodically monitor environmental conditions during all phases of the project and ensure that the compensatory and corrective measures indicated in the environmental permits are followed during construction.
- Provide monthly reports to be submitted to the authorities to demonstrate compliance with permits, ensuring transparency of environmental practices.
7. Commissioning management:
One Hub Energy will ensure that the hot and cold commissioning phase is carried out correctly and in accordance with applicable contracts, standards and regulations. At the end of the tests, the results will be reviewed and an opinion will be issued which will include One Hub Energy' s recommendation to accept or reject the work performed. In case of rejection, One Hub Energy will explain the reasons and the corrective actions to be taken.
- Assistance and supervision of hot and cold tests performed by the EPC contractor and equipment suppliers (SAT). Review and analysis of test reports.
- Assistance and supervision of OCA regulatory testing. Review and analysis of test reports.
- Assistance and supervision of the plant start-up process, ensuring compliance with regulatory and safety standards.
- Review and validation of the contractor's punchlist for transfer to the O&M team at handover.
8. Administrative process for commissioning
Carry out administrative formalities with the TSO (REE), the DNO (Endesa, I-DE, etc.) and the various authorities (central, regional, municipal) on behalf of the customer. These formalities include, among others:
Commissioning process with the TSO (REE):
- Processing of EON (Operational Energization Notification), ION (Initial Operational Notification), ApesP (Pre-operational Test Approval), First Injection Certificate and, finally, FON (Final Operational Notification).
- Management and processing of all associated sub-processes, such as connection point registration, communication test supervision, inspection and verification of the measurement point and CIL certificate processing.
Administrative process:
- Processing of the previous administrative authorization/end of operation
- Pre-registration / final registration on Raipee
- Processing of the Activity License (Municipal)
- Processing of the return of Economic Guarantees
Process with the distribution company:
- Application for the CTA and obtaining the CUPS for generation and ancillary services (SSAA).
- Support with the ancillary services supply contract (SSAA).
